Printable checklist
Padel league organiser checklist
In short
Running a padel league comes down to a few jobs at the right time: decide the group, format and dates four weeks before, open sign up three weeks before, draw on the start date, spend about ten minutes a week on what needs a person, send a halfway message, hold a catch-up week and open the next season before this one ends. Print this page and tick them off.
It fits on two sides of A4. The full reasoning is in how to run a padel league.
Choosing software (if you use any)
- Write down the league jobs that take staff time now.
- Check how members join: code or QR poster, or an account and a password.
- Check who enters scores and who confirms them.
- Check the formats: box league, drawn partners, knockout.
- Check padel scoring, including tie-breaks and match tie-breaks.
- Check what staff see across every league.
- Check where entry fee money and member data go, and that you can export.
- Check it works alongside your booking system.
- Get the trial length and what happens after it in writing.
- Score your top five options 0, 1 or 2 on your top five criteria.
More in padel league software: what clubs should compare.
Four weeks before
- Decide who the league is for, and its level range.
- Pick the format.
- Do the fixture maths: matchdays, court bookings a week, divisions if needed.
- Set the start date, the rhythm and a deadline for every match.
- Plan a catch-up week and how the season ends.
- Decide the entry fee, what it covers and how it is paid.
- Write the house rules: scoring, points, tie-breakers, court booking, stand-ins, unplayed matches, disputes.
Three weeks before
- Put the sign up poster with a QR code by the courts.
- Send the sign up message: dates, format, level, fee, closing date.
- Add the link to the newsletter, website or group chat.
One week before
- Close sign up.
- Pair up anyone on their own, or move them to a social league.
- Check who has paid.
- Seed divisions by level, if you use levels.
Start date
- Draw the fixtures.
- Tell everyone who they play first and by when.
- Give matchday 1 a few extra days.
Every week (about ten minutes)
- Settle any disputed score.
- Answer requests for more time.
- Nudge overdue matches early.
- Mark fees paid.
- Send one message to everyone if there is news.
Halfway
- Send the halfway message: the table so far and what is overdue.
- Remind everyone of the catch-up week dates.
Catch-up week
- Chase the last overdue matches.
- Decide walkovers at the end of the week, by the house rules.
End of season
- Publish the final table, or run the finals night.
- Hand out any prizes.
- Send the end of season message with the next start date.
Next season
- Open sign up before the last matchday.
- Ask who is carrying on.
- Apply promotion and relegation, if you run divisions.
- Put new players in the bottom division.
- Change one thing members asked for.
How Padeliga does it
In Padeliga several of these tick themselves. The poster with the QR code and join code is printed from the league; the fixtures are drawn on the start date; every player is told who they play and by when; both pairs confirm each score and the table updates itself; and the next season starts in one tap with divisions moved up and down. What is left for staff sits on one Needs an answer list in the Padeliga club console: disputed scores, requests for more time and unpaid fees.
Questions
What does a padel league organiser do?
Sets the league up, publishes the rules, gets people signed up, and then handles what needs a person: disputed scores, requests for more time, walkovers, unpaid fees and news for everyone.
How much time does organising a padel league take?
Most of it is at the start of a season. Once it is running, about ten minutes a week if players arrange their own matches and confirm their own scores.
Can I print this padel league checklist?
Yes. Use the Print button or your browser’s print command: the page prints without the menus, on about two sides of A4.
Run your club’s leagues in Padeliga
Members join from a code or the QR poster, agree times in the app and confirm each other’s scores, and the table updates itself. Staff see every league on one screen. Clubs get a free 90-day trial, members never pay, and leagues of 16 or fewer are free.